What Size Tent For 200 Guests：20x20 Tent，20x30 Party Tent
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When choosing a tent for rent, there are quite a number of factors that you need to put into consideration. Here are some of the things that help you determine the tent that you should rent:
i. Expected guests
The number of people that you expect to show up at your event dictate the size of the tent that you rent. For example, if you expect many guests, you should consider getting a big tent that all the guests will fit in. You might also be required to rent more than one tent so that all the guests can fit. If you do know know how to calculate and do estimates, talk to the tent rental company professionals – they should be able to give you a guideline. If you know the number of guests that will come, you can use it on a wedding tent size calculator to estimate the size of the tent needed.
ii. Seating Arrangement
The seating arrangement basically refers to how the tables and chairs are arranged under the tent. This determines how many guests you can accommodate under a single tent. You should also keep in mind that the seating arrangement is also affected by the area covered by the tent.
You could have 8 or 10 guests sit at single table depending on how much space you have available. Whatever seating arrangement you choose ensure that each guest has enough room to walk in or out for safety reason too.
iii. Your budget
It’s very important that you consider the budget that has been set aside for renting tents and make sure that the tent you rent falls within this budget. If your budget is tight, consider getting pole tents which are generally cheaper than other types of tents.
iv. Available space
You should consider the state of the surface on which the tent will be set up before you actually rent one. Some common surface types are grass, concrete, or carpet. Some tents are not suitable for use on certain surfaces. For example, a pole tent cannot be used on a concrete surface because it needs to be anchored into the ground. For example, a 10x20 tent rental will require less space as compared to a 16 x 20 party tent.
v. Items under the tent
Make sure that the tent you choose has adequate room for tables and chairs for the guests to use. If you expect them to dance, factor in a dance floor as well as a DJ space. Consider if you also need room for a buffet, bar, lounge area, stage, head table, sweetheart table, or cocktail tables. All items should be able to fit under the tent without appearing too squeezed.
Also, if you are planning to have a corporate event, consider having labelled mini-booths under the tent and placing them strategically. These will go a long way in informing people about your brand.
vi. The theme
Talk to the tent rental company and let them know what you have in mind for the big day. They will advise you on the best type of tent to get depending on the expectations that you have. Usually, if you want to go bold with the decorations, you should get a frame tent as these have so many places you can attach décor materials.
Table For 8 Or Table For 10?
At your event, you may decide to have the guests seated at either 8’ rectangular or 60’ round tables. Both types of tables can accommodate between 8-10 people. If you decide to put chairs around the table in groups of 8, then you will need a total of 25 tables for 200 guests. On the other hand, if you decide to put chairs around the tables in groups of 10, you will need 20 tables for the same number of guests,
The main determinant in this case is the amount of space that you have available, assuming that the number of guests remains the same; in our case it’s 200.
How Many Sq. Ft. are Necessary For The Comfort Of Your Guests?
The comfort of your guests should always come first when your organizing for any kind of event. Here are some estimates regarding the recommended sq. ft. to ensure a comfortable space for your guests:
· 5’ Round tables – 12/15 sq. ft. per person
· 8’ Banquet tables – 10/12 sq. ft. per person
· Cocktail parties (standing) – 5 sq. ft. per person
· Cocktail parties (seated) – 10 sq. ft. per person
· Row seating – 8 sq. ft. per person
· Dancing – 5/6 sq. ft. per person
General Space Requirements By Item
Arrange the items underneath the tent in such that there’s enough room left for maneuvering and navigating around. Here are some general space recommendations for common items at events:
· Tables – a table for 8/10 guests takes up 100 sq. ft.
· Bar area – 100 sq. ft.
· Dance area – 2 sq. ft. per person
· DJ area – 50 sq. ft. for one DJ table
· Band area – 10 sq. ft. per person
· Drums – 20 sq. ft.
· Piano - 30 sq. ft.
· Grand piano – 100 sq. ft.
Different Types Of Tents For Events
Less than 200 guests
You’re probably wondering what size wedding tent for 200 guests? For few guests that do not exceed 200, you can use any size of tent that covers an area of anywhere between 100 sq. ft. (10’X10’) to 1,800 sq. ft. (30’X60’). There are different types of tents that fit this criteria e.g. gazebo tents, pagoda tents, mini pagoda, and folding tents. Among these, you can easily find a 40-person tent or even a 100-person tent for 100 people.
Between 200 and 500 guests
If the number of guests that you expect to your wedding range between 200 and 500, get a tent that covers an area of between 2,400 (40’X60’) to 3,200 sq. ft. (40’X80’). Frame tents and structure tents are better preferred for hosting this size of crowd since they’re stronger and more stable. It’s very easy to find a 200-person tent in the market.
More than 500 guests
Many guests that exceed the 500 mark require a huge tent to accommodate them all. To comfortably host 500 or more guests, get a tent that covers an area of more than 4000 sq. ft. For you to provide shelter for such a huge number of guests, you definitely need a strong tent structure that can withstand the weight of all that top fabric. Recommended tent types for more than 500 guests are strong and high-quality commercial marquees, exhibition tents, industrial tents, conference tents, party tents, and wedding tents.
There are a variety of tent sizes and styles. They include pole tents, frame tents, marquee tents, clear tents, sailcloth tents, carnival tents, teepee tents, and yurts.
Usually, these cone with different packages that include different accessories. These accessories are what really set apart your event from the next by adding a special touch. Here are some of the accessories that are available for hire from most tent rental companies:
1. Rental tables
2. Rental chairs
4. Linen and draping
5. Dance floors
7. Lighting and décor
8. Heating and cooling systems
12. Coat racks
13. Coffee makers
Tent Layout Ideas
The tent layout encourages organization at an event; in weddings, for example, you know exactly where to put the guests, the bridal party, buffet, and stage. If you already know the tent size that you need but don’t know how to set up the layout, check out the breakdowns that are listed below. Or better yet, you can give us a call and speak to one of our specialists who will be glad to take you through everything.
i. Seating layout for 20’X20’ tent
4 – 8foot rectangular tables, 32 chairs
5 – 60inch round tables, 40 chairs
Ceremony seating – 60 chairs
Instead of renting, you can get a used 20 x 20 party tents for sale. This is if you plan on using it regularly – you will save up a lot by using it as a 20 x 20 event tent or as a 20x20 party tent.
ii. Seating layout for 20’X30’ tent
6 – 8foot rectangular tables, 48 chairs
7– 60inch round tables, 56 chairs
Ceremony seating – 90 chairs
There are different variations of the 20’X30’ size which include the canopy tent 20x30, the 20x30 party tent, the 20x30 wedding tent, and the 20 x 30 outdoor tent.
iii. Seating layout for 20’X40’ tent
8 – 8foot rectangular tables, 64 chairs
10 – 60inch round tables, 80 chairs
Ceremony seating – 120 chairs
iv. Seating layout for 30’X30’ tent
12 – 8foot rectangular tables, 96 chairs
9 – 60inch round tables, 72 chairs
Ceremony seating – 160 chairs
v. Seating layout for 30’X50’ tent
20 – 8foot rectangular tables, 160 chairs
15 – 60inch round tables, 120 chairs
Ceremony seating – 220 chairs
vi. Seating layout for 40’X60’ tent
35 – 8foot rectangular tables, 280 chairs
30 – 60inch round tables, 240 chairs
Ceremony seating – 420 chairs
vii. Seating layout for 40’X80’ tent
45 – 8foot rectangular tables, 360 chairs
40 – 60inch round tables, 320 chairs
Ceremony seating – 560 chairs
We hope that this article gave you all the necessary information you need to know about organizing any king of event from types of tents, sizing, accessories, and layout. Lastly, we advise that you always work with a reputable tent rental company; preferably one that offers all the necessary accessories you need under the tent. When you show interest in the tent hire process, they should be able to give you the tent price you’re supposed to pay.